Business Opportunities

Accounts Payable Process

To ensure suppliers are paid in a timely and efficient fashion, Husky has documented their invoicing standards and requirements. Suppliers should follow the procedures as documented here for submitting invoices to Husky for payment. For a printable version of these procedures click here to download a copy of our bulletin Submitting Invoices to Husky.

Payment Terms

To ensure all suppliers are paid efficiently, the payment terms on invoices will begin based on the day the invoice is received at Husky (date stamped). This is the date that the invoice is received to the addresses or fax numbers listed in the Sending an Invoice section below. The payment terms will end when the payment is issued.

Invoice Checklist

The following information is required to be on each invoice. Please ensure invoices contain the following:

• Name of supplier (legal company name), remit address with postal code
• Invoice date
• Husky purchase order and line item number
• Approver code if no purchase order
• Unique Supplier invoice number 
• Name of supplier (legal company name), remit address with postal code
• Invoice date
• Husky purchase order and line item number, or approver code provided by Husky personnel.
• Unique supplier invoice number
• For services:
   
  • A ticket summary containing the PO & line item number, ticket number, net amount, taxes and total amount
• For materials:
   
  • Itemized charges with sub-total, tax calculation/s, and grand total and
  • Shipping and payment terms (unless mutually agreed that this information is only required in the contract)
• Tax Registration Number
• Husky contact name (where practical), title and telephone number
• Other substantiating documentation or information required by the contract
• Attach all supporting back-up information such as service tickets and packing slips

Invoice and Payment Standards  

• The invoice date should be written out, spelling the month, where possible. Using a numeric format may cause delays in input and inaccurate information in our system.
• The Husky employee who places an order must provide you with a purchase order and or  an approver code ensuring that this number is clearly printed on the invoice.
  
  
  • The purchase order formats recognized by Husky Accounts Payable Workflow System are:
    8 4 0 0 # # # # # # (Please note that some legacy numbers exist: 4 5 0 0 # # # # # # & 8 5 0 0 # # # # # #)
  • The approver code format recognized by Husky Accounts Payable Workflow System is: # Z # # # # # # # #

Submitting an Invoice

Husky's preferred method for invoicing is through automation. For those suppliers not automated at the present time there are three options for sending an invoice to Husky, with email being the preferred method of that list. Only one method should be used for any individual invoice submission.  (The exception to these options is for invoices relating to Human Resources, Legal or Tax departments; please follow your Husky contact's guidelines for delivering these invoices.)

Please note that the faxing option has been phased out and is no longer available for submitting an invoice to Husky

• Email
  Invoices sent by email must be in Adobe Acrobat Portable Document (PDF) format to be processed and should be emailed to one of the following email addresses:
  
  Purchase Order invoices          APinvoice.PO@huskyenergy.com

Non Purchase Order invoices  APinvoice.NonPO@huskyenergy.com


• Mail
  When mailing invoices they should be sent to the following address, not to other offices or locations:
  
  Husky Energy
  Box 4490, Station D
  Calgary, Alberta T2P 3G7


• Courier
  When couriering invoices they should be sent to the following courier address:
  
  Husky Energy
  Attention: AP-Workflow
  707 8th Avenue S.W.
  Calgary, Alberta T2P 1H5

Sample of an Invoice

Direct Deposit

Husky’s preferred method of payment is invoice electronically through direct deposit. Please complete the Supplier Direct Deposit Form and return it along with a void cheque, bank deposit slip or a bank letter detailing your account information by email to scm.suppliermaintenance@huskyenergy.com.

*Please note only requests received from suppliers with a valid Husky supplier number will be processed.  The Husky supplier number can be found on your cheque remittance. 

Emailing Standards

• The invoice should be the first page of the PDF file, with backup following the invoice.
• Each PDF attachment to an email will be processed as a SINGLE invoice. The file should include the backup and be uniquely named with the invoice number.
• Numerous PDF files can be attached to one email provided the total size of the attachments does not exceed Husky’s 50 MB limit.
• The body of the email message will NOT be read by someone at Husky. Invoice inquires should be forwarded to the supplier relations email.
• Communication via email is not completely secure. The email and attached files can be intercepted, read or modified between the sender and intended recipient. Invoices and their backup documents that contain confidential information (such as credit card numbers) should not be submitted via email

Mailing Standards

• All supporting backup for the invoice should be mailed with the invoice, not separately. The exception is when faxing invoices that have many pages of backup; in this case, the backup can be mailed to your Husky contact.
• Invoices should be mailed separately, and not included with other mail that is sent to Husky.

Supplier Inquiries

Payment inquiries can be made by calling our supplier inquiry line at 403-750-5069, option 1. This phone line will allow you to choose an option for the type of payment inquiry you are making, and will ensure you receive the quickest response.

Alternatively, you may email us at vendor.relations@huskyenergy.com  When inquiring via email please enter your company name into the subject line for easy identification.

Surface Equipment Information Management (SEIM)

Husky maintains an electronic data management system called SEIM for surface equipment owned and operated at our plant and field locations. The system enables Husky to effectively manage regulatory, accounting, fixed asset, maintenance and inspection requirements.

Collection and input of new equipment data is critical to the success of the SEIM system.

We require that all suppliers to Husky Energy complete the SEIM Data Form for all specified equipment sold to Husky.

Click below to view:

SEIM Equipment Data Requirement - Supplier Instructions
SEIM Data Templates - This is an Excel workbook of data templates to enable the Supplier to document all Types and Classes of equipment in scope for SEIM. Click on the appropriate tab for a specific type of equipment.

Inquiries regarding data collection requirements shall be submitted to:

SEIM Coordinator
707 8th Avenue S.W.
Box 6525 Station D
Calgary, Alberta T2P 3G7
Fax 403-298-6083
email: seim@huskyenergy.com

Note: Husky will not be responsible for courier charges