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Husky Energy has experienced technical staff to assist its business units in identifying and implementing projects that improve operating, production, safety, and environmental performance. Husky strives to effectively communicate best practices
Husky's strategy is to build a solid foundation for profitable growth by expanding and developing an integrated portfolio of assets. The Company looks for synergistic opportunities to enhance shareholder value. Our focus on strategic sourcing, contracting and solid business based execution is designed to create long term benefits for Husky and suppliers.
Husky's contractors and suppliers play a key role in helping the Company focus and achieve its strategy.
Engineering & Procurement Management is responsible for acquiring goods & services on Husky’s behalf. Suppliers not already doing business with Husky are required to submit basic company information for Husky’s review. Should Husky identify a need to seek further information or pursue a business relationship with the Supplier, an Engineering & Procurement Management Representative will contact you.
Husky’s procurement process utilizes requisitions and purchase orders (PO’s) for ordering, receiving and paying for goods and services. With the PO process, suppliers are required to submit specific information on service tickets, packing slips and invoices. A Supplier Reference Guide and samples relating to the aforementioned process are referenced on this site.
The company’s strategy for the procurement process is to automate and streamline procedures to improve operation efficiency and cost effectiveness.
Husky has implemented an automated procurement system working with a preferred automation partner. Husky is committed to its Procurement System automation process and it will be implemented across all Husky business units.
Husky Automation Letter to Suppliers March 2009
Husky Electronic Attachment Requirements
Husky Procurement Process - Supplier Reference Guide
Sample of Husky's Service and Material Purchase Order
Sample of Delivery/ Service ticket
There are numerous benefits of the Procurement Automation Process for both Husky and its suppliers. Our Primary automation provider, Cortex Business Solutions, has been helping Husky optimize their existing procurement and invoicing process. Husky’s primary business driver of automation is to process PO’s, receipts and invoices more efficiently and consistently pay our suppliers in a timely basis.
- Expedited invoice processing and timely payment according to contract terms
- Ability to track status of a service ticket and invoice – improved transparency
- Real time dispute resolution at the time services are delivered and entered in the system for approval
- On-line visibility of all procurement documents (i.e. SES, PO, etc)
- Immediate Messaging from Husky on status of field tickets and invoices
- Improved cash flow and reduce administration
Based on the benefits received by both our suppliers and Husky, the corporation has expanded the use of Automation to include all suppliers and all business units in Canada. Husky’s goal is to achieve and sustain automation in the procurement and payment process, across all business units.
If you are an existing supplier and have been asked to engage in the automation initiative please contact your Husky representative or Cortex at 1-866-716-6272 option 2.
To ensure suppliers are paid in a timely and efficient fashion, Husky has documented their invoicing standards and requirements. Suppliers should follow the procedures as documented here for submitting invoices to Husky for payment. For a printable version of these procedures click here to download a copy of our bulletin Submitting Invoices to Husky.
To ensure all suppliers are paid efficiently, the payment terms on invoices will begin based on the day the invoice is received at Husky (date stamped). This is the date that the invoice is received to the addresses or fax numbers listed in the Sending an Invoice section below. The payment terms will end when the payment is issued.
Invoice Checklist
The following information is required to be on each invoice. Please ensure invoices contain the following:
- Name of supplier (legal company name), remit address with postal code
- Invoice date
- Husky purchase order and line item number
- Approver code if no purchase order
- Unique Supplier invoice number
- Name of supplier (legal company name), remit address with postal code
- Invoice date
- Husky purchase order and line item number, or approver code provided by Husky personnel.
- Unique supplier invoice number
- For services:
- A ticket summary containing the PO & line item number, ticket number, net amount, taxes and total amount
- For materials:
- Itemized charges with sub-total, tax calculation/s, and grand total and
- Shipping and payment terms (unless mutually agreed that this information is only required in the contract)
- Tax Registration Number
- Husky contact name (where practical), title and telephone number
- Other substantiating documentation or information required by the contract
- Attach all supporting back-up information such as service tickets and packing slips
- The invoice date should be written out, spelling the month, where possible. Using a numeric format may cause delays in input and inaccurate information in our system.
- The Husky employee who places an order must provide you with a purchase order and or an approver code ensuring that this number is clearly printed on the invoice.
- The purchase order formats recognized by Husky Accounts Payable Workflow System are: 8 4 0 0 # # # # # # (Please note that some legacy numbers exist: 4 5 0 0 # # # # # # and 8 5 0 0 # # # # # #)
- The approver code format recognized by Husky Accounts Payable Workflow System is: # Z # # # # # # # #.
Husky's preferred method for invoicing is through automation. For those suppliers not automated at the present time there are four options for sending an invoice to Husky, with email being the preferred method of that list. Only one method should be used for any individual invoice submission. (The exception to these options is for invoices relating to Human Resources, Legal or Tax departments; please follow your Husky contact's guidelines for delivering these invoices.)
- Email
Invoices sent by email must be in Adobe Acrobat Portable Document (PDF) format to be processed and should be emailed to one of the following email addresses:
Purchase Order invoices APinvoice.PO@huskyenergy.com
Non Purchase Order invoices APinvoice.NonPO@huskyenergy.com
- Mail
When mailing invoices they should be sent to the following address, not to other offices or locations:
Husky Energy
Box 4490, Station D
Calgary, Alberta T2P 3G7
- Courier
When couriering invoices they should be sent to the following courier address:
Husky Energy
Attention: AP-Workflow
707 8th Avenue S.W.
Calgary, Alberta T2P 1H5
- Fax (please note that this option will be phased out during 2009)
When faxing invoices they should be sent to one of the following fax numbers:
Purchase Order invoices (403) 750-1850.
Non-Purchase Order invoices (403) 298-7004.
Sample of an Invoice
Husky’s preferred method of payment is invoice electronically through direct deposit. Please complete the Supplier Direct Deposit Form and return it along with a void cheque, bank deposit slip or a bank letter detailing your account information by e-mail to calgary.msm@huskyenergy.com or by fax to (403) 298-6083.
*Please note only requests received from suppliers with a valid Husky supplier number will be processed. The Husky supplier number can be found on your cheque remittance.
- The invoice should be the first page of the PDF file, with backup following the invoice.
- Each PDF attachment to an email will be processed as a SINGLE invoice. The file should include the backup and be uniquely named with the invoice number.
- Numerous PDF files can be attached to one email provided the total size of the attachments does not exceed Husky’s 50 MB limit.
- The body of the email message will NOT be read by someone at Husky. Invoice inquires should be forwarded to the supplier relations email.
- Communication via email is not completely secure. The email and attached files can be intercepted, read or modified between the sender and intended recipient. Invoices and their backup documents that contain confidential information (such as credit card numbers) should not be submitted via email
- All supporting backup for the invoice should be mailed with the invoice, not separately. The exception is when faxing invoices that have many pages of backup; in this case, the backup can be mailed to your Husky contact.
- Invoices should be mailed separately, and not included with other mail that is sent to Husky.
- Fax one invoice with the required back-up per one fax transmission.
- The invoice should be the first page of the fax transmission, with backup following the invoice. Do not include a cover page.
- Faxing of invoices is acceptable only if the original has not been mailed to Husky in Calgary, unless requested by our Accounts Payable group.
- Faxed invoices should not have significant shading or coloring.
Payment inquiries can be made by calling our supplier inquiry line at (403) 750-5069, option 1. This phone line will allow you to choose an option for the type of payment inquiry you are making, and will ensure you receive the quickest response.
Alternatively, you may email us at vendor.relations@huskyenergy.com When inquiring via email please enter your company name into the subject line for easy identification.
Husky maintains an electronic data management system called SEIM for surface equipment owned and operated at our plant and field locations. The system enables Husky to effectively manage regulatory, accounting, fixed asset, maintenance and inspection requirements.
Collection and input of new equipment data is critical to the success of the SEIM system.
We require that all suppliers to Husky Energy complete the SEIM Data Form for all specified equipment sold to Husky.
Click below to view:
SEIM Equipment Data Requirement - Supplier Instructions
SEIM Data Templates - This is an Excel workbook of data templates to enable the Supplier to document all Types and Classes of equipment in scope for SEIM. Click on the appropriate tab for a specific type of equipment.
Inquiries regarding data collection requirements shall be submitted to:
SEIM Coordinator
707 8th Avenue S.W.
Box 6525 Station D
Calgary, Alberta T2P 3G7
Fax (403) 298-6083
E-Mail: seim@huskyenergy.com
Note: Husky will not be responsible for courier charges
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