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Husky Energy has experienced technical staff to assist its business units in identifying and implementing projects that improve operating, production, safety, and environmental performance. Husky strives to effectively communicate best practices across the Company, and to convert ideas into value-added projects.
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Husky's strategy is to build a solid foundation for profitable growth by expanding and developing an integrated portfolio of assets. The Company looks for synergistic opportunities to enhance shareholder value.
Husky's contractors, suppliers and vendors play a key role in helping the Company focus and achieve its strategy.
Materials & Services Management is responsible for acquiring goods and services on Husky's behalf. All vendors who do business with Husky need to be pre-qualified and setup in our system as an approved Husky vendor.
For further information please contact Calgary.MSM@huskyenergy.com.
Husky implemented a new procurement process in early 2007 which utilizes requisitions and purchase orders (PO’s) for ordering, receiving and paying for goods and services. PO’s will be issued for the majority of Husky purchases. This new process will co-exist with the current non PO invoice process using the Husky approver code. With the PO process, vendors are required to submit specific information on service tickets, packing slips and invoices. A Vendor Reference Guide and samples relating to the aforementioned process are referenced on this site.
Recently, Husky has implemented some important changes in its Husky Procurement System automation environment that we would like to notify our suppliers about. Husky has gone through rapid growth in scale and geography which has put increased pressure on its infrastructure, people, and processes. This resulted in Husky needing to assess its business strategies and structures, including our two automation solutions that were being evaluated– Digital Oilfield (DO2) and Cortex Business Solutions.
We are happy to announce that our new Husky Procurement System automation partner is Cortex Business Solutions. As a leading Husky Procurement System automation supplier, Cortex brings the competencies and a long-term vision of a mutually beneficial partnership, which is important to us in our changing environment. In the evaluation process, Cortex received the highest overall satisfaction rating among new adopters and was well received by our in house staff.
Husky is committed to the Husky Procurement System automation process and it will be implemented across all Husky business units with the goal of connecting over 80% of our suppliers to the system. Full implementation of our suppliers will be completed by early June 2009 and your company’s support and participation is encouraged.
For further information on Husky’s Procurement System Automation please contact; Calgary.MSM@huskyenergy.com.
For further information on Cortex, or to participate in this initiative, please contact sales@cortex.net
To ensure vendors are paid in a timely and efficient fashion, Husky has documented their invoicing standards and requirements. Vendors should follow the procedures as documented here for submitting invoices to Husky for payment. For a printable version of these procedures click here to download a copy of our bulletin Submitting Invoices to Husky.
To ensure all vendors are paid efficiently, the payment terms on invoices will begin based on the day the invoice is received at Husky (date stamped). This is the date that the invoice is received to the addresses or fax numbers listed in the Sending an Invoice section below. The payment terms will end when the payment is issued.
The following information is required to be on each invoice. Please ensure invoices contain the following:
- Name of vendor (legal company name), remit address with postal code
- Invoice date
- Husky purchase order and line item number, or approver code provided by Husky personnel.
- Unique Vendor invoice number
- For services:
- A ticket summary containing the PO & line item number, ticket number, net amount, taxes and total amount
- For materials:
- Itemized charges with sub-total, tax calculation/s, and grand total and
- Shipping and payment terms (unless mutually agreed that this information is only required in the contract)
- Tax Registration Number
- Husky contact name (where practical), title and telephone number
- Other substantiating documentation or information required by the contract
- Attach all supporting back-up information such as service tickets and packing slips
- The invoice date should be written out, spelling the month, where possible. Using a numeric format may cause delays in input and inaccurate information in our system.
- The Husky employee who places an order must provide you with an approver code or purchase order number. Please ensure the appropriate number is clearly printed on the first page of the invoice.
- The approver code format recognized by Husky Accounts Payable Workflow System is: # Z # # # # # # # #.
- The purchase order formats recognized by Husky Accounts Payable Workflow System are: 4 5 0 0 # # # # # #,
8 4 0 0 # # # # # # and 8 5 0 0 # # # # # #.
- Holdback payment will be made from the original invoice information. Vendors should not re-send invoices, but should reference the original invoice number.
There are four options for sending an invoice to Husky. Only one method should be used for any individual invoice submission. (The exception to these options is for invoices relating to Human Resources, Legal or Tax departments; please follow your Husky contact's guidelines for delivering these invoices.)
- Mail
When mailing invoices they should be sent to the following address, not to other offices or locations:
Husky Energy
Box 4490, Station D
Calgary, Alberta T2P 3G7
- Courier
When couriering invoices they should be sent to the following courier address:
Husky Energy
Attention: AP-Workflow
707 8th Avenue S.W.
Calgary, Alberta T2P 1H5
- Email
Invoices sent by email must be in Adobe Acrobat Portable Document (PDF) format to be processed and should be emailed to one of the following email addresses:
Purchase Order invoices APinvoice.PO@huskyenergy.com
Non Purchase Order invoices APinvoice.NonPO@huskyenergy.com
- Fax (please dial the numbers carefully)
When faxing invoices they should be sent to one of the following fax numbers:
Purchase Order invoices (403) 750-1850.
Non-Purchase Order invoices (403) 298-7004.
- All supporting backup for the invoice should be mailed with the invoice, not separately. The exception is when faxing invoices that have many pages of backup; in this case, the backup can be mailed to your Husky contact.
- Invoices should be mailed separately, and not included with other mail that is sent to Husky.
- Fax one invoice with the required back-up per one fax transmission.
- The invoice should be the first page of the fax transmission, with backup following the invoice. Do not include a cover page.
- Faxing of invoices is acceptable only if the original has not been mailed to Husky in Calgary, unless requested by our Accounts Payable group.
- Faxed invoices should not have significant shading or coloring.
- The invoice should be the first page of the PDF file, with backup following the invoice.
- Each PDF attachment to an email will be processed as a SINGLE invoice. The file should include the backup and be uniquely named with the invoice number.
- Numerous PDF files can be attached to one email provided the total size of the attachments does not exceed Husky’s 50 MB limit.
- The body of the email message will NOT be read by someone at Husky. Invoice inquires should be forwarded to the vendor relations email.
- Communication via email is not completely secure. The email and attached files can be intercepted, read or modified between the sender and intended recipient. Invoices and their backup documents that contain confidential information (such as credit card numbers) should not be submitted via email
Payment inquiries should be made by calling our vendor inquiry line at (403) 750-5069, option 1. This phone line will allow you to choose an option for the type of payment inquiry you are making, and will ensure you receive the quickest response.
Alternatively, you may email us at vendor.relations@huskyenergy.com When inquiring via email please enter your company name into the subject line for easy identification.
Husky maintains an electronic data management system called SEIM for surface equipment owned and operated at our plant and field locations. The system enables Husky to effectively manage regulatory, accounting, fixed asset, maintenance and inspection requirements.
Collection and input of new equipment data is critical to the success of the SEIM system.
We require that all vendors to Husky Energy complete the SEIM Data Form for all specified equipment sold to Husky.
Click below to view:
SEIM Equipment Data Requirement - Vendor Instructions
SEIM Data Templates - This is an Excel workbook of data templates to enable the Vendor to document all Types and Classes of equipment in scope for SEIM. Click on the appropriate tab for a specific type of equipment.
Inquiries regarding data collection requirements shall be submitted to:
SEIM Coordinator
707 8th Avenue S.W.
Box 6525 Station D
Calgary, Alberta T2P 3G7
Fax (403) 298-6083
E-Mail : seim@huskyenergy.com
Note: Husky will not be responsible for courier charges
Should you have any questions, please email Calgary.MSM@huskyenergy.com
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